Policies Related to Graduate Student International Travel
The University of Kentucky places the highest importance on the health, safety and security of its faculty, staff and students who travel abroad under University auspices. Therefore, before departing the United States for educational purposes related to their student status at the University, graduate students are required to register their travel with the UK International Center, through either the Education Abroad (EA) or International Health, Safety and Security (IHSS) office, for risk management purposes, and to purchase coverage under the University’s international travel medical insurance and security evacuation policy. Registration and the purchase of insurance is required for all students who are traveling for educational purposes outside the United States or to U.S. territories.
Under this policy, travel for “educational purposes” includes, but is not limited to: travel for research purposes, academic or professional conferences, credit-bearing education abroad, service learning abroad, visiting appointments at international universities, and any other international activity funded, recommended, and/or approved, in whole or in part, by UK.
Credit-Bearing International Travel
Graduate students traveling abroad individually and earning academic credit (even if only enrolled in a 767 course) must register their travel with the International Center. However, they may need to register through the EA office instead of the IHSS office, as doing so could lower the amount of tuition they are required to pay for those credit hours. For questions regarding these options, please contact firstname.lastname@example.org
Non-Credit International Travel
Graduate students traveling abroad individually and not earning academic credit (e.g., conference attendances, research trips, etc.) must register their travel with the IHSS office at this link. After completing the registration process, students will receive an automated e-mail containing details of how to access UK’s international insurance and security evacuation benefit.
Academic Travel in Countries under a U.S. Department of State Travel Warning or Centers for Disease Control and Prevention (CDC) Warning Level 3
Per Administrative Regulation (AR) 4:9, the University of Kentucky does not approve or sponsor international travel for educational purposes (e.g., research, collaborations, conference attendances, etc.) by any student in a country for which a U.S. Department of State Travel Warning is in effect. International travel by students is also prohibited to countries with a CDC Warning Level 3 in effect. However, as a research institution with a diverse student population and broad research interests, the University will consider exceptions on a case-by-case basis if a student, in consultation with his or her primary academic advisor, makes a compelling case that an alternative destination would not equally serve the student’s academic, research and/or career goals.
In order to receive an exemption to this policy, students must complete an appeal process before the University’s Travel Warning Oversight Committee, which operates under the auspices of the International Advisory Council. It should be noted that the appeal process is in no way related to the academic integrity or merit of the student’s proposed travel, as such oversight rests solely with the academic college. Instead, the appeal process relates only to the health, safety and security issues involved with travel to high-risk destinations.
Faculty members and other advisors should never advise any student to undertake work abroad in a country currently under a U.S. Department of State Travel Warning or CDC Warning Level 3 without the involvement of the UK International Center. To do so assigns unacceptable risk to the department and the college, as well as to the student.
The process for submitting an appeal to the Travel Warning Oversight Committee is as follows:
Students should consider printing and keeping hard copies of the submitted documents with them for the duration of their time overseas.
Questions regarding any part of the appeal process should be directed to the Manager of IHSS.